AI RFP software that puts every requirement in front of your team.
Stazion reads an incoming RFP, RFQ, or RFI, breaks out every requirement and groups them under the team that answers them, drafts from your own documents with citations, and assembles a compliance matrix, a response your team edits, not one it writes from scratch.
The old way
- 01A 60-page RFP arrives as a PDF, and someone spends days copying requirements into a spreadsheet by hand.
- 02Every answer is rewritten from scratch, even when last quarter’s tender asked the same questions.
- 03The same requirement is read differently by three people, and nobody agrees what the buyer is actually asking for.
- 04Technical questions bounce around reply-all email until the deadline forces a guess.
- 05No one is certain every requirement was actually addressed before the response goes out.
With Stazion
- 01Upload the RFP in PDF, Excel, or scanned form, and every requirement and line item is extracted and structured automatically.
- 02Each requirement gets a drafted answer grounded in your own documents, with a verbatim citation you can verify.
- 03Each requirement is read on its own terms first: what is actually being asked, and what it takes to fulfil it.
- 04Ask a teammate in Microsoft Teams; their one-click answer flows straight back into the response.
- 05A compliance matrix shows where every requirement stands, and who has taken it, before you send.
From inbound RFP to drafted response.
The whole response, drafted in one workspace: every step grounded in your own product data.
Extract
Upload the RFP in any format. Every requirement and line item is pulled out and structured, no manual copy-paste into a spreadsheet.
Understand
Each requirement is read on its own terms: what is actually being asked, which team answers it, and what it takes to fulfil it.
Assess
Selling a product that comes off a datasheet? Each requirement gets a verdict (Comply, Partial, or Exception) backed by a verbatim quote. Designing a new machine for this tender? No verdict is written at all.
Draft
The full response takes shape: a compliance matrix, a written response, and the commercial annex your rep fills in. A draft your team edits, not a blank page.
MACHINE OUTPUT IS ALWAYS A DRAFT. A HUMAN APPROVES EVERY CHANGE
Built for the way you respond to RFPs.
Not a generic chatbot bolted onto your documents. See everything Stazion does.
Answers from your own docs
Drafts are built from your uploaded documents, not a generic model guess, with a verbatim citation you can verify.
A compliance matrix, automatically
See where every requirement stands and who has taken it, with evidence attached, before the response goes out.
Reads what buyers actually send
PDF, scanned, Word, Excel, PowerPoint. Non-English RFPs are detected and translated automatically.
Says “not found” instead of guessing
If the evidence is not in your documents, the draft says so and flags the requirement for a human, instead of inventing an answer.
Teams-native collaboration
Assign requirements, @mention colleagues, or ask engineering in Microsoft Teams with a one-click reply page.
EU data, isolated per org
Built in Denmark for European industry. Data stays in the EU, encrypted, with every organization fully isolated.
Questions teams ask.
- What is AI RFP software?
- AI RFP software reads an incoming RFP, RFQ, or RFI, extracts every requirement, and drafts a response to each one. Stazion goes further: every drafted answer is grounded in your own product documents and cites its source, so your team edits a draft instead of starting from a blank page.
- How does Stazion respond to an RFP?
- Upload the RFP in PDF, Excel, PowerPoint, or scanned form. Stazion extracts every requirement and line item, works out what each one is actually asking for, drafts an answer from your own documents with a citation you can verify, and assembles a compliance matrix and written response your team reviews and sends.
- How accurate are the answers? Does it make things up?
- Every answer is drafted from your own uploaded documents and shows a verbatim citation, so you can check the source in one click. Machine output is always a draft. A person approves every change before anything is sent.
- What file formats does it work with?
- PDF (including scanned documents), Word, Excel, and PowerPoint. Non-English RFPs are detected and translated so your team works in one language.
- Does it handle RFQs and RFIs, not just RFPs?
- Yes. Stazion handles RFPs, RFQs, RFIs, and public tenders alike. The same extract, assess, and draft workflow applies whether the document asks for a proposal, a quote, or information.
- Where is our data stored?
- Data stays in the EU, encrypted, with every organization fully isolated from every other. Stazion is built in Denmark for European industry.
Put your next RFP through Stazion
Bring a real RFP and watch it draft the response line by line, every requirement extracted, cited, and ready to edit.
SAME-DAY SETUP · NO CONSULTANTS · NO IT PROJECT